Work collaboratively with sponsoring agency and gather the following information. Virtual trainings should not be recorded by the requesting agency.
Determine if this is a regional or statewide training.
Trainers should only present trainings in their regional areas. If the agency is requesting for the training to be outside of your regional area, please have them contact the Marion office.
Determine if the presented training will be live, pre-recorded, or both (if you have questions, contact Nick).
Ask if agency has the ability to provide virtual platform.
If the agency is hosting on their virtual platform, determine if they will be handling registration. if so, the following will need to be collected for our reporting. Link with reporting requirements will be available on staff page.
First and last name
Address
Phone number
City, State, County o Email
All children’s age and disability if applicable
Ethnicity o If they have they attended an OCECD training before
How did you hear about training?
Parent, foster parent, person with a disability, family member, consumer/student/university student
Educator, special education teacher, regular education teacher, school administrator
Professional, medical/health or other service provider
Do you have any accessibility requirements for viewing this training?
If we are handling registration, it will need to be noted on the training request form so Nick can set it up. You will have the option to set up registration from your own Zoom account or contact Nick for assistance.
Determine if agency or OCECD will be providing the flier for training. If the agency will be providing it, then our branding needs to be displayed on the flyer. Please note on Training Request form.
It is the agency's responsibility to promote the training. We provide additional support in promoting the event through our website and eblasting the event details to specific regions. We do not promote if your training is a closed event.
If agency is providing their own Evaluations, determine if we can add questions to be collected as listed below
The materials/Power Point presentation were high quality? YES/NO
Rate your understanding/knowledge of this topic BEFORE you attended this training 1-5
Rate your understanding/knowledge of this topic AFTER you attended this training 1-5
In general, was the information presented useful to you? YES/NO
Please list one thing you learned that you can use immediately to improve outcomes for your child or student, or to improve home/ school communications.
The training provided me with relevant information that I need or may need in the future, to make decisions about my child's/ student's education. YES/NO
How would you rate the overall workshop? (5 being highest score)
My child is transition age (14 or older in Ohio) YES/NO
What other workshop topics would you like to see presented?
Would you like to be notified about upcoming workshops/ training's on the topic you requested? YES/NO
Questions/Comments
If we are providing the Evaluations, please note on the Training Request form, and Nick will provide you with a link or the digital Evaluation's are available on the staff website.
All training Power Point files are available on the staff website. If you have trouble accessing them contact Nick.
Power Point presentations that are in our shared OCECD drive are only accessible for trainers. (Please do not share Power Point files outside of OCECD)
PDF versions of the slides will be available with the handouts in the shared drive for sharing with attendees and requesting agency.
Establish if the agency will be introducing you and if your bio is required.
Determine if the agency will be providing housekeeping or not.
Determine how early you will be signing on before the training.
Determine how you will be taking questions. Questions as they come in, all questions at the end, questions pre-submitted before event, etc.
Confirm your microphone and camera are working.
Allow yourself sufficient time before the training to confirm you can login to the platform.
Please remember you’re representing OCECD during your trainings, dress appropriately and handle yourself as a business professional, as you would for an in-person training.
Stage your video area in a room with the least amount of distractions. Be aware of your surroundings and what will and will not be seen on camera.
Confirm date and time a week prior to training to discuss final logistics. Also confirm the training will still be taking place.
Agency is responsible for closed caption and other adjustments for accessibility.
If agency was handling registration, follow up after the training to collect data.
If we’re handling registration, contact Nick for the data.
Once the data has been collected, complete the Training Data Cover Sheet.
If Agency is providing Evaluation, please provide this data to Nick to generate certificates for all of the attendees.
Submit the data from training to Free Agent.